Team To-Dos and Notes on Your Dashboard

This release is about the small things you reach for every day: somewhere to write down what your team needs to remember, a search box that finds what you type, and a chat that works as well on your phone as on your laptop.

A to-do list and notes, shared by your team

Open your dashboard and you'll find a new section above your project's activity: Your team's to-dos and notes.

To add a to-do:

1. Click Add a to-do and press Enter.
2. Type what needs doing.
3. Press Enter, or the + button. It's on the list.
4. Tick it off when it's done. Anyone on your team can. A finished item stays on the list, struck through, for a day, so everyone can see it was done.

To add a note:

1. Click Write a note for your team.
2. Write anything longer: what was agreed on a call, the three things to raise at the next meeting.
3. Press Add note. It shows who wrote it and when, and everyone on your team sees it.

Nothing in this section sends a notification or an email. It's a shared space for your team, not a message to us. When you want us to act on something, use Support chat for questions, or pin it in Change requests if it's something on your site.

Search that finds things

The search box at the top of every page used to find only project names, so typing almost anything else came back empty. It now finds:

• Pages, by name or by what you're looking for. Type "help" and you get the Help center.
• Tasks, by title, opening the task list for that project.
• Documents, by file name, opening Documents for that project.

To search, click the box at the top of any page, or press ⌘K on a Mac (Ctrl+K on Windows), and start typing. Pick a result with the mouse, or with the arrow keys and Enter.

On a phone there was no search box at all. There's now a search button at the top of the screen that opens a full-width search.

Support chat on your phone

Support chat was built on a laptop, and it showed. On a phone it now gives the conversation the whole screen:

• The header fits: you see who you're talking to, with the Call button at the top.
• Tap any message to react, reply or copy it, and to edit or delete one of your own. Each option is labelled, so there's nothing to guess.
• Messages use more of the screen, and the extra bars above the conversation are gone.

Dictation that keeps going

The microphone in the message box turns what you say into a written message, with the ums taken out. Longer recordings used to stop after a couple of lines. They now keep going, so you can talk a message through as long as you need to and it all comes out written down.

Activity, open by default

The Activity section at the bottom of your dashboard, with site updates and notes from our team, used to be folded away behind a "Show activity" link. It's now open when you arrive, so you can see what's happened on your project at a glance. "Hide" still folds it away if you'd rather not see it.

Tips

• Keep to-dos short. "Send Anna the new logo" is easier to tick off than a paragraph.
• Use notes for decisions. When your team agrees something, write it down once where everyone will find it.
• Search before you scroll. Page names, task titles and file names are all one search away.

Everything above is live now. Sign in to your portal and it's there: to-dos and notes on your home page, search at the top of every page, and Support chat in the sidebar. More on chat is in our guide to project chat.